Document Formatting Requirements

RSMo 59.310 requires:

  • Documents must be on 8 1/2 x 11 paper
  • Documents must be on white or light-colored 20# paper without watermarks or logos
  • Documents must be printed in black or dark ink (one side of paper only)
  • Documents may not be presented in a continuous form or permanently bound (They may be stapled)
  • Documents must contain a top 3″ vertical space on the first page for Recorder’s certification area
  • Remaining margins on 1st and subsequent pages must be a minimum of 3/4″
  • Attachments may not be stapled / taped to documents page(s) other than required by law

Document Requirements for 1st Page

RSMo 59.310 requires the first page of a document to contain:

  • Title of document
  • Date of document
  • Full legal description
  • Grantee(s) name(s)
  • Grantor(s) name(s)
  • Grantee(s) full address
  • Grantor(s) marital status
  • Reference to book/page and/or instruments number(s)

General Document Requirements

  • Notary Seal (RSMo 486.285)
  • Notary Signature (RSMo 486.275)
  • Address for mortgagee/assignee (RSMo 433.035(3))
  • Print must be a minimum 8-point type and legible (RSMo 59.310)
  • Signatures must be in black or dark ink to ensure reproduction from record (RSMo 59.310)
  • All signatures must have the name typed or printed underneath (RSMo 59.310)
  • Must present original identified note to release Deed of Trust prior to January 1, 1986 (RSMo 443.060(1))